GDPR Statement

  1. Introduction

1.1. The Curly Coated Retriever Association Of Great Britain is committed to protecting your personal information and respecting your privacy.

1.2. This Privacy Notice sets out the basis on which any personal data that we collect from or about you, or that you provide to us, will be processed by us.

1.3. The Curly Coated Retriever Association Of Great Britain is the data controller and responsible for your personal data (also referred to as we, us or our within this privacy notice).

1.4. We will keep this Privacy Notice under regular review.  It is important that the personal data we hold about you is accurate and current.  Please keep us informed if your personal data changes during your relationship with us.

  1. Data Protection Contact

2.1. The contact details for our data protection coordinator for any data protection queries are as follows:

2.1.1.

2.1.2. The Curly Coated Retriever Association Of Great Britain.

2.1.3.

2.2 You have the right to make a complaint at any time to the Information Commissioners Office (ICO) full contact details for which can be found at: https://ico.org.uk/global/contact-us/

  1. Data Protection Principles

We will comply with data protection law. This says that the personal information we hold about you must be:

  1. Used lawfully, fairly and in a transparent way.
  2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  1. Relevant to the purposes we have told you about.
  2. Accurate and kept up to date.
  3. Kept only as long as necessary for the purposes we have told you about.
  4. Kept securely.

4. Where do we obtain your personal data from?

  4.1 The above personal data is received directly from you (the data subject).

5. Particulars of processing

  5.1. We process personal data about members, judges, and ring stewards, competitors/exhibitors at our events, landowners, suppliers and business contacts. The way in which we process personal data is described in detail in the Annex to this Privacy Notice.

5.2. We do not collect any special categories of data or information about criminal convictions and offences.

6. If you fail to provide personal data

Where we need to collect personal data under the terms of a contract with you and you fail to provide that data when requested we may not be able to perform the contract we have or are trying to enter into with you (for example to administer your membership). If we are unable to proceed then we will contact you if this is the case at the time.

7. Your rights as a data subject

7.1. The General Data Protection Regulation provides the following rights to individuals in certain circumstances:

7.1.1. The right to request access to the personal data that we hold about you;

7.1.2. The right to request rectification of the personal data that we hold about you;

7.1.3. The right to request erasure of the personal data that we hold about you;

7.1.4. The right to request restriction of processing about you;

7.1.5. The right to object to processing; and

7.1.6. The right to data portability.

Please contact our data protection coordinator using the details above if you wish to  exercise any of these rights.

  1. How we will use information about you

We will only use your personal information when the law allows us to.

Most commonly, we will use your personal information in the following circumstances:

  1. Where we need to perform the contract we have entered into with you or are about to enter into with you.
  1. Where we need to comply with a legal obligation.
  2. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

We may also use your personal information in the following situations, which are likely to be rare:

  1. Where we need to protect your vital interests (or someone else’s vital interests).
  2. Where it is needed in the public interest (or for official purposes).

8.1  We will generally process your personal data for contractual necessity in providing membership services and events. We may also use personal information for additional relevant and related purposes where you might reasonably expect us to do so, where the benefits of doing so are not outweighed by your own interests or fundamental rights or freedoms. These may include:

8.1.1 To maintain our records and other administrative purposes, including updating details and preferences:

8.1.2 To assist with queries, complaints and dispute resolution;

8.1.3 For communications related to membership and invitations to participate in canine
market research or canine health studies:

8.1.4 To assist with upholding our Association constitution and taking action in cases where there may be a breach of the Association rules or Codes of Ethics:

8.1.5 You will receive newsletters and information about future events and other marketing information associated with the Association where we believe this may interest you and where you have not opted out of receiving that marketing.

  1. Recipients of Data

9.1. We may use service providers to help us provide you with our services. Personal data may be transferred to such a service provider, who will act for or on our behalf, for further processing in accordance with the purpose(s) for which the data was originally collected or may otherwise be lawfully processed.  These third parties are set out in the Annex.

9.2. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow third party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

9.3. In appropriate circumstances, we may disclose data to authorised bodies as required by law.

10. Visitors to the Curly Coated Retriever Association Of Great Britain website Cookie Policy

10.1. We use cookies to monitor how people use our website.

11. How long do we hold your personal data for?

  11.1  Personal data will be retained for as long as reasonably necessary to fulfil the purposes for which it was collected. Such periods are in accordance with statutory requirements, Royal Kennel Club requirements and recommendations and the Associations retention policy, which is available on request.

12  Data Security

12.1  We have put in place appropriate measures to prevent your personal data being accidently lost, used or accessed in an unauthorised way, altered or disclosed.  In addition, we limit access to your personal data to the Hon Secretary, Hon Treasurer, Year Book Editors, Cup Steward and Puppy Register Coordinator. 

13  Do we use your data for any automated decision making?

No personal data is processed for automated decision-making.

14  International Transfers.

 We do not transfer your personal data outside the UK.

ANNEX

This Annex sets out the Curly Coated Retriever Association Of Great Britains processing of personal data relating to members (including committee members), judges, sponsors, exhibitors/competitors at our events.

What personal data do we process, why do we process it and what is the lawful basis?

MEMBERS

  • Name
  • Address
  • Email address
  • Telephone number
  • Royal Kennel Club registered dog Information

We process your personal data for the following purposes:

  • Provision of membership services including administration and transactional communications relating to membership – Contractual Necessity
  • Upholding the Association Rules and Code of Ethics – Contractual Necessity
  • Compliance with Royal Kennel Club Rules and Regulations – Contractual Necessity
  • Publication of members™ names in the Members handbook/yearbook and newsletter – Contractual Necessity
  • Contacting you regarding newsletters, invitations and information about club events/meetings (etc) – Legitimate Interests
  • Publication of contact details in the Members handbook/yearbook, newsletter or on the website for Committee Members) (Members only Facebook Page) – Consent
  • Contacting you by email to provide related information and information /marketing communications (if any) – Consent

 

JUDGES

  • Name
  • Address
  • Email address
  • Telephone number
  • Judging information

We process your personal data for the following purposes:

  • Administration and transactional communications relating to judging appointments – Contractual Necessity
  • Upholding the Association Rules and Code of Ethics – Contractual Necessity
  • Compliance with Royal Kennel Club Rules and Regulations (including sharing relevant required information) – Contractual Necessity
  • Publication in the Associations judges list and for appointments in the show/event schedules – Legitimate Interests
  • Providing appropriate information (contact details/breed assessment/status) to the Breed Education Coordinator in order for them to carry out their role in overseeing the breeds programme for educating its judges under the JCF – Legitimate Interests

EXHIBITORS/COMPETITORS

  • Name
  • Address
  • Email address
  • Telephone number
  • Royal Kennel Club registered dog information

We process your personal data for the following purposes:

  • Administration and transactional communications for exhibitors/competitors catalogue (subject to the right to object) – Legitimate Interests
  • Publication of event results on our websites or any other publications – Legitimate Interests entering our events – Contractual Necessity
  • Provision of services relating to our events – Contractual Necessity
  • Upholding the Association Rules and Code of Ethics – Contractual Necessity
  • Compliance with Royal Kennel Club Rules and Regulations – Contractual Necessity
  • Contacting you regarding future events – Legitimate Interests
  • Publication of your name address and dog information in show/event

We also process personal data for the Associations legitimate interests as we have outlined in the main Privacy Notice (paragraph 6.1). Please be assured that we will always take account of your personal data rights in doing so.

Links to Other Websites

We may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third-party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Any financial data arising from a transactional process will be held securely by The Curly Coated Retriever Association Of Great Britain in accordance and compliance with all statutory and HMRC requirements.

CONTACT US

If you have any questions about this Privacy Policy, you can contact Hon. Secretary 

By email: 

We may update Our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

21st September 2023

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